Tour Tracker is a timesaving tool for the small tour operator. It lets you enter information once, then use it for all the things you need to do: generate billing statements, track sales, print driver pickup reports, check tour schedules and availability, quickly lookup answers to agency billing questions, and print confirmations.
It makes it easy track reservations and streamline business processing operations. You can break sales down to the individual agency's sales agent. Daily voucher verification lists can be printed quickly, so you don't lose vouchers. Bus pickup reports are available for drivers and schedules for tour guides. Many sales reports are available. You can also track sales by tour divisions, breaking out data to test the effectiveness of individual specials or promotions. Preview some Sample Reports, or check out a Screenshot of our reservation entry screen.
Generate clear billing breakdown reports for Agencies. This alone can cut a huge amount of time off manual processing. No more 'cutting and pasting' the same reservation data for billing. Reduce payment cycles by getting the billing out faster.
Helps you avoid losing vouchers or revenue. Use the Daily Sales Verification report to check for missing or irregular vouchers. By verifiing quickly, you can track down missing information before the passenger - and revenue - has disappeared. It also gives you daily sales figures
Make it easy for your accounting department to answer billing questions from your agencies. Because the reservation information is stored on disk, it can be found quickly when specfic issues surface. The system also generates a confirmation number that you can give to booking agencies, and print on your billing statements .
Breaks sales down to the individual agent who sells your tour. Example: This agency makes up 30% of your sales, but what if it's only 1 or 2 agents that are really selling? This report lets you track agent sales, so you can fix any problems quickly, even when you're not told that the agent isn't happy about something.
Two levels of security allow for access to information by accounting that is not allowed to reservationists - Standard editions only .
Lets you categorize Agencies, and print sales reports with various Agency types or locations grouped together. Identify trends for different groups as they happen.
Make reservations quickly, by being able to pick Agencies, Agents, Employees, Hotels, and Tours from pick lists. Print reservation confirmation reports.
Print reports which break down tour sales by individual tour specials you may be running.
Add specific payment arrangements you may have with agencies or customers.
Prints pickup lists for drivers.
Target your best Agencies and Agents. Find out which market categories make up the most of your business. Find out which specials really worked, and which ones shouldn't be used again. Print sales reports by Agency, Agent, Tour and Special, Category, Employee, or Hotel.
Tour schedules may be printed by time or group. You set up specific tour groups, and print out passenger listings.
Multi-user version available.
Can be integrated with other software packages, or customized to meet your needs. Call for information on our various development options.
Ask us about helping you modify, or set up your website to allow your customers to make reservations from the Internet.
Archive resevation records into another database, and view those archived records.