Trip Tracker is a what we might call a 'Trip-centric' or 'Group-centric' reservation system for the small tour operator. What we mean is you start by creating a Trip, with a name, description, and start and end dates. From there, you build the different parts of the trip, mabe the first airline flight, or pickup. Then you add hotel nights, optional tours, and the other 'pieces' of the trip. Lastly, you add passengers to this trip you have created. From there you can: print passenger lists, customer itineraries and invoices, vendor balance due reports, profit margin, and rooming list reports.
It makes it easy track reservations and streamline business processing operations. You can check how full your trips are at the press of a button. Take a look at your total trip profit margin at any given time.The various parts your trip is made up of can be set up as fixed costs or per passenger. Check out a Trip Tracker Screenshot of our reservation entry screen.
Keep track of all details related to a particular trip in one place. Most of this information, including details on passengers and vendor tours which make up your trip, are available from a single central screen.
Maintain notes or preferences for your passengers.
Specify passengers that are sharing a room, and print out a rooming list displaying the roomates.
Make it easy for your accounting department. You can print an 'unpaid balance due' report which lists all unpaid balances by passenger for a given trip.
Avoid overpaying your vendors. Print a balance due to vendor report which lists all unpaid balances due to the vendors who provided services to you during your trip.
Two levels of security allow for access to information by accounting that is not allowed to reservationists.
Print Passenger Lists and Rooming reports. Rooms reports include bag tags for easy handling by hotel staff.
Print passenger itineraries from the reservation entry screen.
Wouldn't it be nice to see your complete trip sale and cost amounts on one page? Trip Tracker lets you Print reports which break down trip sales and overall profit margin. You can also print a trip cost breakdown report.
A basic rewards program is included which allows you to keep track of your best customers and offer usage discounts or rewards.
Emergency Contact. There is an area to specify emergency contact information for the passenger. Name, relation, several phone numbers, and health notes may be entered for both the passenger and spouse here
Print addresses on envelopes directly from the program for Customers and Vendors.
Enter and track information on Escorts including room types, expenses, and complementary arrangements.
Completely customize any part of the program you'd like to with Tour Software's programming staff. Can be integrated with other accounting programs.
Print out price request forms for vendors using a format specifically for hotels, activities, or transportation.
Build a waiting list for fully booked tours.